Life sciences travel
Experts in healthcare & pharmaceutical travel

Effortless business travel for life sciences innovators

 

From clinical trials to international conferences, our white-glove business travel services ensure your team, executives, and guests are always in expert hands. With 30+ years of experience and a 24/7 U.S.-based support team, we take care of your travel management so you can focus on work that changes lives.

 

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MassBio
BioNJ
BioCT
Covis
genomind
Beam
MassMedic
kymanox
Eliquent
New york bio

Navigating travel in life sciences isn’t easy

24/7

No reliable support

When clinical trials and regulatory meetings require after-hours changes, you're left scrambling without expert assistance—leading to costly delays and disrupted timelines.
Complicance

Staying compliant

Managing HIPAA, Sunshine Act, and regulatory requirements across multiple traveler types creates risk, especially without a system to track and document everything properly.
Numbers dont add up

Numbers don't align

Coordinating expenses across investigators, trial participants, and research teams—with multiple funding sources and grants—becomes a reporting nightmare without proper systems.
Booking takes too long

Booking complexity

Last-minute changes for critical meetings and trials require hours of searching across platforms, pulling your team away from vital research and development work.

 

Powering biotech travel with industry-leading partnerships

At Corporate Traveler, we understand the unique travel needs of the biotechnology industry. That’s why we’ve partnered with two of the most influential biotech organizations in the U.S.—MassBio and Biotechnology Innovation Organization (BIO)—to provide seamless, cost-effective, and tailored travel solutions to their members.

  • MassBio
    MassBio x CT

    Delivering real results for MassBio members

     

    As MassBio’s preferred travel partner, we’ve helped Massachusetts Bio member organizations save over $640K on their business travel, which generated $2.14 in savings for every $1 spent on fees.

  • Biotechnology Innovation Organization (BIO)
    Bio Innovation Organization

    Official travel partner of Biotechnology Innovation Organization (BIO)

     

    We’re proud to have recently partnered with BIO, the world’s largest advocacy association for the biotechnology industry. With members ranging from startups to Fortune 500 companies, BIO connects the life sciences ecosystem through world-class events, investor meetings, and networking opportunities. As a trusted travel partner, Corporate Traveler helps BIO members maximize their travel budgets while ensuring smooth, hassle-free journeys to conferences, partner meetings, and research hubs worldwide.

Why partner with Corporate Traveler?

With over 30 years of experience and a proven track record of helping over 350 businesses in the life sciences sector, we understand the complex travel needs of your industry. Whether it’s arranging guest speaker travel, coordinating clinical trial trips, or managing itineraries for conference attendees, we handle it all with precision.

Corporate travel services

 

Your own dedicated travel manager

From day one, you’ll have a dedicated travel expert who understands the unique challenges and compliance requirements of your industry. No call centers—just a single point of contact who knows you by name, your travelers, and the critical timelines that can’t afford disruption.

 
CT

 

24/7 expert support

Clinical trials, regulatory reviews, and international research don’t stop after business hours. Get fast, reliable help from experienced U.S.-based agents anytime, anywhere—so unexpected travel issues never derail your plans.

 

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Clear, centralized travel insights

Easily track every trip, cost, and traveler in one place. Whether you’re managing investigator travel, monitoring grant-funded expenses, or ensuring policy adherence, our platform gives you full control with real-time reporting and transparency.

 

woman in blue suit on pink background with business travel fares

 

Fast, seamless booking

Avoid time-consuming searches and scattered bookings. Our platform streamlines travel reservations with pre-negotiated rates and your organization’s specific travel policies—making it easy to book flights, hotels, and ground transportation in one place.

 

Solving the challenges that hold you back

We’ve heard it all before. Here’s how we tackle your biggest travel challenges with streamlined solutions, no compromises.
  • “I need a partner who can work with our compliance and regulations

    We specialize in navigating complex regulatory landscapes like HIPAA, the Sunshine Act, and international compliance requirements, ensuring every trip is seamless, secure, and audit-ready. From investigator travel to regulatory meetings, our expert team helps you mitigate risk, maintain transparency, and keep critical operations on track.

  • "I need a partner who can adjust as our operations scale"

    No two businesses are the same—that’s our specialty. Whether you're a startup launching from stealth mode or an enterprise expanding globally, our dedicated experts and Melon’s customizable platform adapt to your unique travel needs, from tailored itineraries to last-minute changes—keeping your business travel seamless and stress-free.

  • “I need a solution right now – how fast can we start?”

    With Corporate Traveler, speed is our strength. Our experts and technology are ready to work for you from Day One, delivering immediate results. Whether you need support on your first trip or integrations with your team’s tools, we’ll have you up and running in no timeAnd as your business grows, we’re ready to scale with you—handling increased travel demands without missing a beat.

  • "We require an expert who understands the scope of travel in the life sciences/biotech industry"

    We cover everything from clinical trials, group travel, FDA hearings, advisory boards and more.

    Our expertise covers:And we know all about:
    • Clinical trials
    • Biotechnology
    • Medical labs
    • Healthcare
    • Commercialization
    • Group travel
    • Guest travel
    • Research & development
    • Drug manufacturing
    • Advisory Boards
    • Consultant Meetings
    • Symposiums
    • FDA Hearings
    • Recruiting Events
    • Clinical Trial Patient Meetings
    • Airlift Analysis
    • Sunshine Act/HIPAA and GCP Compliance
  • “Can you integrate with our existing tech and expense solutions?”

    Melon connects with your favorite so you don’t have to change the way you work. Sync your business travel management with expense, HR, and SSO providers to simplify processes and keep all your data in one place.

  • “Changing TMCs is hard and exhausting.”

    We know switching feels overwhelming, but with Corporate Traveler, it’s painless. Our team takes care of the heavy lifting: onboarding your team, customizing workflows, and getting you set up with our hassle-free Melon platform. You’ll be good to go in no time, with zero disruption to your travel plans.

 

More time and money to invest your business? Yes, please.

Over $19 million and 21,000 hours saved for 3,000+ customers 

"I truly do not have to worry about managing travel. I'm confident in that team assisting. The biggest benefit is that if it's a Saturday, if someone says, ‘Hey, my flight's delayed, and I missed my connection,’ I know exactly where they need to go."

 

- Patrice Mistretta, Business Operations Manager, Eliquent Life Sciences

"Onboarding with Corporate Traveler was very easy thanks to the team. I felt like each step of the process was laid out clearly to me and that we were supported well the entire time. Excited to be getting started!"

 

- Seed Global Health

"Thank you to Brittany as we couldn’t have done this without her! As always, she went above and beyond to assist myself and my team get acclimated with the portal as well as be informed of all of our options.  She was also instrumental in winning over our key stakeholders to ensure we had support at all levels on this initiative."

 

- Mary Alvarado, Administrative Assistant, Atalanta Therapeutics

“The onboarding process was extremely helpful for me. We were able to walk through different tools and functions at an effective pace. I was able to ask questions throughout the session. The program is super intuitive and easy to use. The bright fun colors and cute graphics also make it something you want to use :)”

 

- BioTAB Healthcare

I’ve been an EA for 10+ years and dealt with many travel agencies during that time. Corporate Traveler is a shining star. I worked at a small med device startup, used them and we were treated with white-glove, personalized service with dedicated travel agents. (Read: no hold times and you get to know your dedicated agent on a first name basis).” 

 

- Anonymous Reddit User

 

 

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