How businesses manage travel spend to reduce hard costs while saving time and energy
Business travel can be a hefty investment, but it’s also extremely valuable. The key is to build a travel program that allows your team to succeed when they are on the road, but without costs spiraling out of control. Here are just a few examples of Corporate Traveler customers who have been able to realize real savings by working with us.
6 case studies for managing business travel spend
1. The Canadian MS Society – The Power of Data
All companies are focused on their bottom line, but not-for-profits have zero room for errors or wastage with their travel programs. The MS Society in Canada made the switch from ‘do-it-yourself- travel management to working closely with Corporate Traveler, mostly so that they could see where and how their travel budget was being spent. It was like a light was suddenly switched on for them, once they began the process of consolidating their travel into one provider.
- All their data in one place, with regular reporting and analysis
- They created a travel policy that was respected and adhered to
- Savings reports also offered additional opportunities to reduce spend
Dive in for a deeper look at the power of data.
2. New Era – The value of strong travel policy
When there is no policy or guidance in place, rogue bookings tend to spiral out of control. It’s not that people will purposely do the wrong thing...they just don’t have clear guidance. And that’s exactly what was happening with New Era before they met Corporate Traveler.
Last minute bookings were a little out of control, which increased costs and over-stretched the travel budget. With a quick analysis and evolution of their travel policy, we filled in the gaps and results promptly improved. Here’s the snapshot:
- Last-minute bookings dropped from 14% to 5%
- 30% increase in online bookings
- 35% fare reduction on top 10 routes
The power of a strong travel policy is real.
3. A-Gas – Plan ahead (as best as you can)
It’s not always easy to plan your travel in advance. However, if you can make it happen, it can add up to some hefty savings. This is what happened for A-Gas back in 2018 when their Corporate Traveler Account Manager, James Forfar, sat down and planned out the potential ways they could significantly reduce their travel spend. It started with getting travelers to book earlier.
- We implemented some advance booking timeframes to take advantage of cheaper flight prices when booked 30 days in advance
- We arranged a tier-match solution with Virgin so that travelers had more options on hand, and could find a better price
- We added additional savings (both in time and money) by arranging Australia ETAs at no extra cost, and even checking some travelers in on-line
When you have a proactive travel team in place, there are opportunities for additional savings everywhere.
What our customers say...
4. Gallagher – Proactive travel management brings plenty of savings
Travel management is not just about booking travel. It’s about actively looking for ways to improve the overall travel program for our customers. Gallagher Insurance in Australia is a perfect case study for the power of strong relationships and how they can positively impact the overall bottom line for a business. Corporate Traveler Australia has been working with Gallagher since 2014 and our team has a meaningful knowledge of their business. This translates into proactive travel management from a team which “almost know our travel program and patterns better than us,” commented Gallagher Facilities Manager, Paul Lemieszek.
Here are just a few highlights to mention:
- Improved compliance of their travel policy
- Worked with a specific airline to find additional savings
- Shifted hotel stays to a specific hotel partner to realize additional savings
- Total travel savings of over $250,000 AUD!!
See what it’s like when you work with a team who is determined to see you succeed.
5. OfficeMax – Combine people and technology to reduce waste
No one likes waste. It’s a frustrating element in both life and business. OfficeMax is a New Zealand based customer who was doing their own travel management, which was labor intensive and time-consuming for staff who should have been doing other things (like their actual jobs). However, mistakes were also being made and there was very little management of the travel budget.
However, once they started working with Corporate Traveler, they were instantly provided a dedicated travel manager for their program, plus access to proprietary travel technology to consolidate everyone’s travel to one provider. This resulted in
- 10+ hours a week saved booking and reconciling travel
- Regular comparison of hotel contracts and rates against the market
- Lost Savings reports to identify where further savings could be made
- Improved traveler safety by being able to find all travelers quickly and easily
Find out more in the link below. And don’t risk wasting any more time or money.
6. Portnex – Personalized service and expert advice delivered big savings
Last-minute bookings added up to overspending for South Africa-based Portnex, and they needed a solution to take their travel program to the next level. With offices in multiple countries, Portnex International brought on Corporate Traveler to streamline their processes and manage all of their travel. That included air, hotels, car rentals, travel insurance, and ad hoc visa assistance.
After evaluating Portnex’s travel needs, and devising low-cost solutions, the savings began to roll in. Read more about how Corporate Traveler’s experts saved Portnex up to 10% on airfares alone!
Get in touch!
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