7 benefits of using a travel management company
Travel all over the place? Don't know where to start? We've got a list of 7 ways corporate travel management can help.
Book a meeting today to learn more about business travel management.
1. Save time and effort spent on corporate travel planning
Let's face it: Corporate travel isn't always smooth sailing. But there are ways to reduce stress. It starts by making sure all your business travel is managed efficiently and with maximum visibility.
That's where business travel management companies (TMCs) come in – they can take the guesswork out of booking flights, hotels, group bookings, expense management and transportation and leave you free to focus on the important things, like your meeting agenda.
Plus, it's a bonus if they offer a dedicated team committed to safeguarding your travel budget limits, supporting traveler wellbeing, and helping you reach your business goals.
This downloadable guide outlines what you can expect when you choose managed travel.
2. Access more travel options
With a wide range of travel options, from budget-friendly flight tickets to business-friendly hotels, a corporate travel expert can find the perfect solution for your needs.
The travel industry is ever-changing, and finding the right service providers can be tough. According to J.D. Power's 2024 North American Airline Satisfaction Study, North American travelers are kind of dissatisfied as the airline industry goes through a challenging time.
How to keep your business travelers happy while balancing complex itineraries, multi-stop business trips or specific traveler preferences? Will they need car rentals, or will local transportation be convenient? Travel managers have the experience to find the right travel management solutions for you.
3. Have confidence in your plans and support
Will the accommodations you've booked be up to standard? What happens if there are travel delays or an emergency? When choosing from your preferred travel management companies, make sure you don't have to choose between service and tech. Our business is built on expert service, working together with powerful travel tech to make life easier for everyone.
We offer a dedicated team of travel consultants, customer success managers, and 24/7 in-house emergency support. No matter the situation, you've got a real-life human being on the end of the phone. You get your answers quickly.
Read more: The top 9 mistakes businesses make when booking travel in-house
4. Get expert advice and actionable insights
Travel managers have seen the successes and challenges of many different corporate travel programs and can assist you with building and maintaining one that works best for you. Is policy compliance an ongoing issue? Are policy rules being communicated in the best ways for your team?
Get started with a strong travel program by reviewing your company policy with our corporate travel policy benchmarking tool. Ask a travel management company your trickiest questions and list your travel must-haves. Their valuable insights will help you develop better travel coordination, travel risk management, and a boost in travel policy compliance.
5. Streamline with software solutions
Book, travel, and track all your business travel details on an intuitive platform. Travel management companies offer the latest travel technology, with handy features and functions that can serve the needs of business travelers and internal teams. Read more in this comprehensive guide to travel management software.
To evaluate corporate travel software, look at how it handles bookings, travel data, approvals, reports, expense management, and traveler safety. Do these features match what you need for your employees and business goals? Does it give a complete view of current and future business travel spending? Does it offer a user-friendly online booking tool to simplify managing corporate travel?
Look at your current processes, corporate travel tools, and travel expenses, then list the pain points. Make sure travelers can access services and communication when they need them.
6. Keep safety and security in check
Safety is top-of-mind for many businesses, as it should be. By working with your customer success manager, you can tailor your business travel policy to your company's specific needs and drive more effective risk management. We've got the pulse of current travel concerns and can help you create a strategy for travel risk management.
You can go as in-depth as you need and include policies around DE&I, sustainability, approvals, and more. As a global corporate travel management company with local expertise, we understand what our customers are dealing with, even in remote locations and different countries.
7. Benefit from significant cost savings
Managing travel resources has never been easier. Corporate Traveler has access to the best rates in corporate travel, thanks to our world recognition as part of the Flight Centre Travel Group (FCTG) family. It's just one of the many business travel services we provide.
By streamlining travel booking, approvals, travel expenses, and reporting, we found $18,000 worth of corporate travel savings and value adds for Beyond Energy.
With Melon, our all-in-one platform, you can manage your bookings, pull reports, and set booking parameters to ensure a healthy bottom line. And you can access a wide range of options, from online rates or negotiated rates to exclusive deals and more.
How to choose the right TMC
When choosing a TMC or business travel partner, you need people who can clear up your travel headaches and provide effective travel management solutions.
Like a team with business travel expertise that handles your most challenging needs and brings fresh ideas to the travel program. If you're used to your team booking however, they wish, you lose sight of important visibility, which can ultimately impact business success.
Think about your business travel needs. Is your travel program mostly domestic travel, international travel or a mix? Are these experienced business travelers, clients, or new hires? Choose a travel supplier that offers everything you need, customized to your business needs and corporate travel spending, giving you flexibility, choice, service, and cost savings.
Flexible, fluid, simple. The right travel partner will help you gain visibility and put together processes that give you 20/20 vision of your business travel program around the globe. Without these clear processes, you can't see how people are booking, and in emergencies, you can't find where they are.
With Corporate Traveler, you can. You'll have access to a robust travel reporting suite to access your business travel data and get the info you need when you need it.
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What are you waiting for?
Amp up your business travel plan with this guide! All aboard for worry-free travels and big business wins.
