You can complete risk assessments, write policies galore, but compliance is another issue. You know the policies are there for a reason, but how do you mitigate risk if your team isn't sticking to them? You need to be sure you have the tools in place to make everything easier to find (and understand), and the back-up support when things get sticky. 

Centralize your travel data 

If your company is moving teams of people nationally and internationally, draw a clear picture of any potential risks, what plans are in place to protect them, and who to contact if they need help at any point of their trip. 

A centralized travel platform like Melon, gives you a single source of truth for all your travel data. You can quickly access traveler whereabouts with the traveler tracking feature, see the travel plans of who is travelling and where, and visualize any changes to their itineraries, accommodations, etc. You can keep a pulse on any potential issues before they become a can of worms. 

Plus, when you work with a travel management company like Corporate Traveler, we can work together to make sure everyone is up to speed on using the platform, how to access the data they need that’s most relevant. Melon’s super user-friendly interface makes it a breeze to navigate to the information and features you need. And, we’re always there to support with our expertise and high-touch service.  

  

Build thoughtful and intentional policies 

Writing a detailed travel policy is one of the most important pieces of your travel program. But, does your travel policy accurately reflect your company values, culture, and goals? Is your policy inclusive of your travelers needs and requirements? 

Creating an inclusive travel policy not only promotes willingness to comply but it’s a big attraction point for new talent and retention. 

But don’t miss out on the opportunities to review your policy with your travelers, leadership teams, DE&I manager, HR and legal teams. Getting their input is invaluable when it comes to making sure you’re meeting your duty of care goals intentionally and thoughtfully. 

When you come on board with Corporate Traveler, we work with you to make sure your policy is meeting your business goals. We’ll help with the setup and review with you as regularly as you wish (though we recommend a few times per year!) 

Streamline approvals  

If your travel budget is under a microscope, travel approvals are generally the way companies combat any financial risks. The problem many companies run into is that the process is inefficient, so rather than tossing approvals out the window, streamline them. 

Using a travel platform like Melon helps alleviate some of those pain points. We use a feature called “Recommended Spend,” which is a pre-determined dollar amount that you set where you’d be comfortable not having to review. When travelers book their own trips, the recommended spend will be displayed, guiding them to make an in-policy decision. 

If bookings are made out of policy, the approvals process is launched and simple to follow with Melon. 

Better, faster reporting 

You might need to pull data quickly in order to guide certain decisions surrounding your travel program or travel risk management plan. With Melon’s reporting suite, you can pull from more than 800 different metrics and use these reports to access to detailed data about employee journeys, various projects, complete a risk analysis, and more. 

You’ll learn more about how your company travels, what they are travelling for, specific spending patterns, and where certain policies might need to be optimized. 

Want to see Melon in action? Book a demo with one of our experts! 

Safer travels with dedicated support 

We’ve heard the horror stories of employees travelling who got stuck in destination, missed flights, experienced cancellations, had incorrect documentation, faced natural disasters, you name it, we’ve heard it. Our team is stacked with experts in travel crisis management, who've dealt with many issues in real-time. 

As a company, there is too much at stake if you don’t have dedicated emergency support available at all hours for your team. Whether you have your own in-house travel managers, your whole team has 24/7 access to emergency assistance. Your business travelers will feel secure knowing that help is always just a call away in case of difficulty while away from home. 

Our team is always on hand to help with identifying risks, such as location updates, unexpected incidents, and they can be reached by call, chat, and email. You’re in good hands! 

Learn how we’ve been able to take Beyond Energy’s travel program to the next level with dedicated service, a great travel platform, and our Customer Success Team!